Unless you’ve already taken precautionary measures, most readers will have experienced one form or another of what we call a “document handling bottleneck.” Essentially, this is the term used to describe inefficiencies that slow down not only your printing, but the ease with which you can access your important documents at a moment’s notice.
It’s not at all a stretch to imagine that sometimes those few extra minutes one must spend “digging” for the right information can be the difference between closing a sale and not; needless to say, getting rid of any slowdowns in that process is critical!
In today’s post, we’ll be examining three key ways to eliminate document handling bottlenecks with Xerox technology.
#1 – Streamlining Software, Services, and Apps Used By Your Team
To put this tip simply, the idea is to make sure that everyone’s using the same stuff. Xerox multifunction printers make integrating with your already-existing workflows very easy. For a few good examples, check out our post How to Seamlessly Integrate Popular Business Apps With Your Xerox MFP.
Xerox MFPs are also quite compatible with the cloud storage provider you’re likely to be using, such as Dropbox, Google Drive, or even Xerox’s own DocuShare service. Ensuring that your entire team is using the same cloud platform service means that everyone can collaborate together, without documents (either digital or hard copy) being scattered all around.
#2 – Use the Right Apps For Your ConnectKey-Enabled Device
In our experience, one of the most underutilized features of modern Xerox technology is their ability to use apps from the Xerox App Store.
In the same way that you wouldn’t dream of never putting any customized apps on your smart phone, your Xerox MFP is a powerful machine that can have its functionality greatly expanded by using the right apps for your use cases.
For example, if you and your team take frequent handwritten notes, there’s no reason to transcribe them by hand into digital documents thanks to the app we discussed in our post Xerox Unveils AI-Driven OCR Technology to Scan Your Handwritten Notes.
#3 – Use an “All in One” Document Handling Software Platform
Using an “all in one” document handling software platform (such as Nuance’s eCopy ShareScan, which is fully compatible with modern Xerox printers), you eliminate a lot of the setup work. These platforms handle everything for you, making your document capture workflows faster and more efficient—and most importantly, they allow for easy collaboration between your team members, since they’ll all be using the same platform.
Need Help Improving Efficiency in Your Office? We’re Here to Help
With a Xerox multifunction printer, you have many, many options at your disposal… and perhaps at times it may seem like a little too many. As Xerox users, we are truly spoiled for choice, and that can easily result in “analysis paralysis.” If the goal is to make your workplace as efficient as it can be, but you’re not sure how to proceed, it’s our job to help you figure it out.
Once it’s done, you’ll be so glad—many businesses ultimately end up saving hundreds of hours of employee clock time annually after making the switch to Xerox.
If you’d like to start a conversation with us about anything we talked about in this post today, or would just like to find out more about what modern Xerox technology can do for your day-to-day workflow, please feel encouraged to contact us or visit us at either of our offices in Albuquerque or Los Alamos. You may also request a free quote now.
