Document templates are incredibly useful—but you almost certainly already knew that, because nearly all modern businesses use templates of some kind, whether it’s for invoicing, showcasing a product, providing training, or nearly any other oft-repeated kind of document processing.
Templates are great time savers… until a critical piece of information changes, and you realize that all your templates are going to have to be updated. Think of it now—how many templates would you have to update if, say, you moved your office to a new address?
The solution to the tedium of keeping templates up-to-date, as well as providing a lot of other flexibility for template functions you may not have even guessed was possible, takes the form of a fantastic solution from Xerox: the Xerox Content Hub Platform.
In today’s Southwest Office Solutions blog post, we’ll take a closer look at Content Hub and find out what it’s all about.
Let’s dive in:
How Your Organization Can Benefit From Xerox Content Hub
The Xerox Content Hub platform is a cloud-accessible system which you can securely store, access, modify, and distribute your document templates. Designed for both small and enterprise organizations, this system introduces something a lot of businesses have traditionally done by hand—or not done at all: version histories.
Version histories in Content Hub are automatically generated “snapshots” of the previous editions of templates—which is very handy to have available if, for example, you modified a template and made a mistake, or if you wanted to continue where you left off from a template you used in the past.
But what really makes Content Hub powerful is the ability to create dynamic templates. Let’s learn more about that part of it now:
Why Dynamic Document Templates Massively Increase Information Accuracy
Dynamic document templates are templates which have elements within them that can be controlled from a central source. It’s a little hard to wrap your mind around at first, but it’s actually quite simple—brilliantly so.
Let’s take the example of your business address again. With a dynamic document template, you can store that information (your address) in its own file. Anytime you insert that element into a dynamic template, your address will be displayed—but if you modify the original file that contains your address information, the modifications will be populated throughout all templates using that element.
It’s an incredible time saver. Content Hub is one of those things that you start using and wonder how you ever managed to get along without such powerful functionality for your templates.
And That’s Not All You Can Do With a Modern Xerox Multifunction Printer…
…It’s really just the tip of the iceberg. Here at Southwest Office Solutions, our team is standing by, ready to show you all the amazing things a modern Xerox MFP can do to boost your team’s productivity, efficiency, and overall quality of life in the work environment.
Please feel warmly welcomed to contact us online or give us a call at (888) 784-3494. We also invite you to request a free online quote if you’re ready to upgrade to modern Xerox office equipment. We look forward to serving you!
