Infrastructure and administrative costs are likely not at the forefront of many startups or small businesses manager’s minds, however, as business ramps up and there’s an expansion here, a second office there—that’s when it starts to really matter. Don’t worry, it’s a good problem to have, and it’s much more easily surmounted these days than it used to be.
In today’s post, we’ll take a look at why the cost of office-based print infrastructure is actually going down and how you can take advantage of the cost benefits offered by modern Xerox technology.
Why the Cost of Print Infrastructure Has Dropped in Recent Years
There are a number of reasons why the cost of print environment infrastructure has become more affordable over the past decade. Our printers these days tend to do more than just print—as is the case with a Xerox multifunction printer that can print, scan, fax, and copy and run a huge number of apps and software integrations—so they’re becoming something more like workplace assistants rather than simple printing machines.
Having said that, one could make a strong argument that the primary contributing factor to the reduction in infrastructure costs would have to be cloud technology. While those tech-heads in the audience will rightly point out that “the cloud” is a bit of a buzzword and it really means “a vast network of interconnected servers that provide a series of services and databases seamlessly to end users,” it’s easier to just call it the cloud.
With regard to the costs of print infrastructure, cloud-based printing is paving the way to cheaper infrastructure costs and easier centralized administration.
Cloud Printing: an Easier, Faster, and Inexpensive Way to Administrate a Print Environment
While many offices still operate on a traditional local area network (LAN), and may have good reasons for doing so, many others are finding that cloud printing is easier, faster, and far more inexpensive to establish, maintain, and administrate.
Rather than connecting workstations like desktop computers and laptops directly to office printers—which would often require further configuration and the installation of drivers—organizations are opting to use cloud printing instead, which operates over the internet. Cloud-enabled printers, such as modern Xerox office technology, are capable of allowing users with any kind of operating system or device to use the multifunction printer.
In other words, Tom in advertising can use his MacBook, Susan in accounting can use Windows, and Frank over in IT can use Linux—and all of these people using completely different OSes can access and use the printer. The device type doesn’t matter either, since cloud printing makes printing from a mobile device like a smartphone incredibly easy.
Furthermore, in an increasingly remote workplace, cloud printing excels. Since users only need an internet connection to securely access the printer, they don’t have to be in the office (or even in the same country!). Whether you’re on a business trip or working remotely, this is a major productivity boost.
Learn More About Cutting Print Infrastructure Costs in New Mexico at Southwest Office Solutions
If you’re ready to take the plunge and upgrade your office equipment to a cloud-capable modern Xerox multifunction printer, we think you’ll be delighted with everything that’s possible. If you’re ready now, please request a free quote. Otherwise, you’re welcome to contact us with any questions you may have.
